Your office is a well-oiled machine. You work hard to make sure that everything is running smoothly. Everything is where it’s supposed to be on time and everyone knows their roles well by now.
But all it takes is one thing going wrong to throw a whole office off of its rhythm. This can be anything from running out of paper to a computer needing updates.
And of course, there’s nothing worse than when the office copier doesn’t want to work. This always happens at the worst times and can delay meetings and presentations severely. And chances are, you’re no expert in copier repair.
Fixing the machine yourself can be dangerous. Even it’s been unplugged and turned off you could still get electrocuted by residual electricity in the machine.
This copier repair guide will walk you through five signs that your copier needs expert repairs that you should always be looking for.
Table of Contents
1. The Copier Has Told You so
No, this doesn’t mean your copier suddenly started talking to you. Most copy machines will have a control panel or a screen in front of them to make using it easier. Usually, this will have some message or light that indicates that it needs maintenance.
Office copiers, like most machines, will need regular maintenance to ensure they have long lifespans. This message is designed to alert you when that maintenance is due.
But it can also mean that something is seriously wrong with the machine. It might need a tune-up or a part replaced. Either way, it’s best to get an expert out to make sure that everything is working the way it should.
Like most things in life, if you take care of your office copier, then it will be able to take care of you and your business for a very long time. So make sure you’re getting your machine it’s regular maintenance.
2. It Jams Frequently
If your office’s copier jams once or twice a month, that’s fairly normal. Like all technology, it might glitch from time to time. However, if your copier is jamming multiple times a week, then this might indicate a problem with your machine.
When this happens, it’s best to get an expert out to take a look at the machine. There might be a problem with the machine’s paper feeder or several other parts inside the machine.
An expert can assist you with copier troubleshooting to diagnose the problem. It’s never a good idea to try to fix these machines on your own unless you’ve practiced fixing office machinery for a while. Otherwise, you may actually make the problem worse by doing so.
3. Toner Runs Out Quickly
If your toner is running out quickly, then your machine might have a leak somewhere. Toner can be expensive, and if it’s not being used efficiently, then that’s a huge problem.
Now, if one toner seems to get depleted quickly, then it’s not quite time to panic. This might just be a problem with that specific cartridge of toner. However, if it keeps happening again and again, then you should probably call an expert for repairs quickly.
It doesn’t take long for the costs of this problem to add up significantly. You’d save more money in the long run if you resolved this problem sooner rather than later.
An expert will be able to identify if the machine is simply using more toner than usual for some reason, or if there’s a leak in the machine somewhere. Whichever the case, they can get the problem fixed and have your toner back on its usual refill schedule quickly. This will save you money and help you avoid massive headaches in the future.
4. It’s Making Strange Noises
If you’ve been in your office for a while, then you know what the typical sounds of the daily routine are. This means that it should be fairly easy to identify when something doesn’t quite sound right with your office’s copier.
This can be anything from high-pitched squealing sounds to grinding and whining. This can cause more than headaches for your office workers. It can be a sign that something is very wrong with the machine.
It often means that parts have gotten loose or that something is properly lubricated. It can also be that a part just doesn’t want to work anymore.
Whatever the case, an expert should be able to figure out what’s wrong with your machine and fix it fairly quickly. If you’re plugging your ears every time someone uses the copier, then it’s time to call an expert for repairs.
If you’re hearing odd noises, once again you should not try to fix the problem yourself unless you’ve been trained to do so. You could injure yourself and cause more problems for the machine if you do.
5. Copies Are Streaked
If your copies are coming out streaked or have blotches all over them, then this is also an indicator that something is wrong with your office copier. This can also mean that your toner is being leaked somewhere in the machine.
This can also look unprofessional if your copies are ugly and unreadable. You want to make sure that your papers look nice and clean for important business meetings.
This means that if your copies are starting to look a little on the sad side, then it’s time to get an expert to come and take a look at your machine. They’ll get your copies looking like originals again in no time so that you can have good documents to present at that big meeting.
Get Your Copier Repair Job Done Today
You don’t have time to sit around for days waiting for someone to come out and fix your office copier. And you certainly can’t afford to need repairs again soon after either.
When your office needs a copier repair done, make sure you’re putting it in the right hands. Trust the experts at Supreme Office Technology to get the job done right the first time. We have the best stock of supplies and repair services on the market.
If you need a better copier solution, then don’t wait. Let us help your business with our high-quality products and repair services today!